COVID-19 Safety Plan


We look forward to seeing you in Orlando and we are pleased to share our updated safety plan for the FMI 2022 Midwinter Executive Conference. As the COVID-19 landscape evolves, we remain dedicated to providing the safest and healthiest environment possible for all participants, and we ask for your partnership in that endeavor. FMI has implemented a layered approach to illness prevention and is recommending multiple control measures. Here’s our Action Plan. 

Action Plan

FMI will require either proof of a negative COVID-19 PCR test, administered within 72 hours prior to arrival, or proof of full COVID-19 vaccination to attend the 2022 FMI Midwinter event. 

To manage this protocol, FMI has partnered with Health Pass by CLEAR, which provides a secure, digital proof of COVID-related health insights via the free CLEAR mobile app. All attendees, visitors and guests must complete FMI’s entry requirements using Health Pass by CLEAR. Instructions on downloading the CLEAR app to your mobile device can be found below.

Proof of vaccination will be accepted on-site for our international travelers.

Masks will not be required, but many of our attendees may choose to wear them. Please follow CDC guidelines. If you are at high risk for severe illness, please talk to your health care provider about mask-wearing and other precautions; stay up to date with COVID-19 vaccines; and get tested if you have symptoms.

FMI staff will:

  • Verify that attendees' confidential negative test results or vaccination status has been uploaded to the CLEAR app. This information is provided to CLEAR only, not to FMI or its associates. 
  • Offer antigen tests for on-site screening by a health care provider for anyone wanting a test with or without symptoms. Onsite testing is expected for anyone with symptoms.
  • Provide sanitizing and disinfection materials for general attendee use.
  • Offer physical distance between chairs at meetings and education sessions.
  • Offer outdoor social events and/or well-ventilated spaces to facilitate social distancing.

We ask that attendees:

  • Don’t travel if you feel sick or if you’re experiencing symptoms associated with the flu or COVID-19 variants.
  • Consider getting vaccinated and including a flu shot!
  • Download the CLEAR app and upload your proof of vaccination if you’re vaccinated, and if you’re not vaccinated, upload your negative PCR test administered within 72 hours of arrival. 
  • If you have symptoms on site, see the on-site health care provider to be tested, and isolate if symptoms are significant and/or the test is positive.
  • Download the Midwinter event app prior to arrival for information and any onsite communications (link is forthcoming in the Know-Before-You-Go email). 

The Hyatt Regency Orlando:

  • Is committed to promoting a safe environment for our event. Visit Hyatt Regency’s Safety Policies, where you’ll find their increased hygiene and safety protocols and contactless services. 
  • Will follow procedures to minimize contact during food and beverage service.
  • Increase cleaning and disinfection across high-volume common areas.

Health Pass by CLEAR

  1. Download the free CLEAR app and tap the Health Pass tile. Android or iOS
  2. Select "Scan your vaccination card" or add your negative PCR COVID-19 test (administered within 72 hours of the event).
  3. Enter your vaccination or test result info and finish completing your Health Pass. Note that it can take up to 30 minutes for your status to be verified.
  4. The event code is EFATTENDEE15


Need help? Call 855-CLEAR-ME or tap “Get in Touch” in the app for assistance.

Disclaimer: CLEAR will not share your specific data about your vaccination or test results with the event organization. 


Watch video tutorial or additional information can be found in the CLEAR Health Pass FAQs.


On-Site Validation and Badge Pick-up

All attendees and guests will have to complete a validation process to gain access to the FMI Midwinter Conference:      

  • Attendees and guests must present a valid CLEAR Health Pass at a designated check-in locations at the Hyatt Regency Orlando.
  • If all criteria are met, attendees and guests will be given a conference badge and are free to participate in all Midwinter Conference activities.

Please note bulk badge pick up will not be allowed. Each individual must be validated on-site and pick up their own badge. No exceptions will be allowed.

Guidelines and Recommendations

Centers for Disease Control and Prevention (CDC)

Travelers should follow the CDC’s recommendations for traveling safely.

Local Government Updates

We are committed to adhering to the guidelines set in place by the local government agencies and airport policies.

Orlando International Airport Health and Safety Measures
City of Orlando Covid-19 Information
Orange County Government Covid-19 Information
Florida Department of Health Covid-19 Information